Administrative Assistant - Mitchell Lake Audubon Center
Location: San Antonio, Texas
Immediate Supervisor: Center Director - Mitchell Lake Audubon Center
Division/Department:

Purpose of the position

To provide administrative support to Mitchell Lake Audubon Center staff.  The position will be responsible for assisting staff with administrative duties related to fundraising, program delivery, volunteer management and center visitors.

The position will be part-time; occasional evening and/or weekend work may be required (mostly related to special events and programs).

• Assist with all correspondence relating to fundraising by producing acknowledgment letters and receipts.
• Maintain records to be used to track financial activity for Center and prepare reports.
• Maintain records and track nature store inventory
• Oversee calendar for Center for all functions including special events, education programs, visitor tours and volunteer duties.
• Maintain Access database of contributions to Center for review and use by Center Director and State Development Manager.
• Maintain records for Center regarding equipment manuals, warranties, etc.
• Communicate with volunteers and staff to communicate staffing needs or as needed.
• Other duties as assigned.

Relationships

Internal: Mitchell Lake Audubon Center staff and Audubon Texas staff, volunteers, visitors

External: Vendors, contractors, attorneys, board members

Qualifications (e.g., education, training, experience, licenses and skills)

• Excellent Word & Excel skills
• Database (Access) skills
• General skills on all office equipment
• Excellent communications and organizational skills.
• Willingness and ability to be a key team member or excel independently.
• Strong commitment to the mission and vision of Audubon with proven effectiveness in a team setting.
• Creativity, problem solving, planning, interpersonal, and organizational abilities.
• Ability to handle an extensive and diverse workload while maintaining a good sense of humor and perspective.

Physical Requirements

• Light lifting, reaching, climb, push/pull, etc.
• Ability to lift up to 20 lbs

Audubon Texas is the state program of the National Audubon Society. Texas possesses one of the richest natural heritages in the Unites States and is home to more than 5,000 species of plants, 150 different mammals, and 620 types of birds - the most of any state.  In partnership with cities, state agencies, public and private landowners, Audubon is working to restore over two million acres of grassland habitat, manage 13,000 acres of critical bird habitat (ninety-five percent of the birds that nest along the Texas Coast nest on an Audubon owned or leased island) and educate 100,000 students and adults on an annual basis.

Audubon’s mission for more than 100 years has been to conserve and restore natural ecosystems, focusing on birds, other wildlife, and their habitats for the benefit of humanity and the earth’s biological diversity.

Audubon promotes a diverse workplace and is an equal opportunity employer.  It is the policy of the National Audubon Society to employ the man or woman best qualified for the job regardless of race, color, religion, age, sex, sexual orientation, national origin, disability (handicap) or marital status.